Administrative Assistant

ID: REF241P
Job Type: Full-time
Location: Pine Bluff, AR
Post Date: 3/24/2017

Job Description

Manage the administrative duties for the Forest Resource locations. The position will be located in Pine Bluff, Arkansas. A brief job description is below.

  • Manage the office duties around invoicing, filing, mail, morning reports, processing settlement payments, ordering office supplies, report distribution, and other various reporting and tracking duties.
  • Duties around sales: post invoices to proper vendor on spreadsheet, post payments on spreadsheet, email invoices each week to customer, print invoices for barged bark and email to customer
  • Tracking and maintaining vendor  information in Yard Boss software
  • Track supplier information
  • Process pay for settlements by contractor
  • Track insurance information for  wood and a/p vendors and request updates when needed
  • Enter all requisitions in SAP software for forest resources locations and track all PO assignments
  • Prepare worksheets for barge shipments
  • Prepare all NOPO invoices
  • Adjust wood waste rates based on diesel prices and record monthly average
        

Qualifications


  • BA or BS Required, Accounting Training or Certificate preferred
  • Must have two (2) years office  admin or accounting experience 
  • Strong computer skills and  knowledge in Microsoft Office including Windows, Word, Excel, and
    PowerPoint
  • Ability to develop reporting within the Office applications 
  • Experience with Yard Boss software is a plus
  • Experience with SAP software is a plus
  • Manages timelines with a sense of urgency
  • Strong organizational skills  and attention to detail

Additional Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. GEC Packaging Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex (including pregnancy), sexual orientation, religion, creed, age, national origin, physical or mental disability, gender identity and/or expression, marital status, veteran status or other characteristics protected by law.

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